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M 10-2, T-F 9-5 Pacific Standard Time

Be sure to read the prospectus in its entirety before continuing.

Pastel Society of the Southwest
Pastel Society of the Southwest’s 2022 National Juried Exhibition


The Pastel Society of the Southwest’s 2022 National Juried Exhibition during the months of September and October will be the nonprofit organization’s 41st Juried Show of soft pastels.

The exhibition will be held at the Grapevine Convention & Visitors Bureau located in Grapevine, Texas.  Historic downtown Grapevine has over 200 restaurants, 80 locally owned restaurants, numerous art galleries, fabulous shopping and winery tasting rooms. 

We invite you to participate in our juried exhibition and be a part of our quest for the highest artistic excellence in the soft pastel medium.  We also encourage you to join The Pastel Society of the Southwest.  Our membership ranges from beginners to nationally recognized professionals, and we seek to increase our knowledge and enjoyment of the pastel medium.  Members may earn PSSW signature status upon acceptance into five national PSSW exhibitions. 

This year’s show will be juried and judged by nationally recognized artist Sally Strand, PSA Hall of Fame Honoree and Master Pastelist, IAPS-EP who will also conduct a demo, and a multiple day pastel workshop.



·       Open to all artists working in the soft pastel medium with 80% of the artwork consisting of soft pastel.  No oil pastels. 

·       Artwork must not have been accepted in a previous PSSW juried exhibition.

·       Artwork must have been completed within the last 3 years.

·       Entries must be original, unpublished, and not copied from another artist’s work, photographs, or publications. (Articles highlighting your work would make that artwork ineligible).

·       Work produced in classroom or workshop under supervision or collaboration of artist instruction is not eligible.

·       Work may not be based on or directly derived from reference materials created or arranged by others, even if with permission, royalty-free or not copyrighted.

·       Use of optical projection or mechanical reproduction/collage is not eligible.

·       All accepted work must remain at the Grapevine Convention & Visitors Bureau for the duration of the exhibition.  

·       Failure to send your work after it has been accepted or taking artwork down during the exhibition will result in disqualification from future PSSW shows.  Artwork selected but not exhibited will be disqualified from awards. 

·       No Nudes.  PSSW reserves the right to reject any work not meeting eligibility requirements or deemed inappropriate to the Grapevine Convention & Visitors Bureau.

·       Best of Show will receive $1,000 cash award plus other prizes if available.

·       Artist awarded Best of Show will not be eligible to win BOS at the next PSSW exhibition.



·       Electronic applications will be accepted beginning March 2022 and ending Monday, August 1, 2022.

·       Entry fee of $35 for PSSW members entering 1-3 images and $10 for each additional entry with a maximum of 5 entries. 

·       Entry fee of $45 for non-members entering 1-3 images and $10 for each additional entry, with a maximum of 5 entries. 

·       Not a member of our society?  PSSW Membership fees are $35 and are due by August 31 of each year.  You may join prior to entering the show. 

·       You may submit up to 5 entries for consideration into the show.  However, a maximum of two entries per artist will be accepted into the show. 

·       Awards will be limited to 1 per artist.

·       No refunds will be made on unaccepted entries. 

·       As a condition of entry to the PSSW National Juried Exhibition, the submitting artist agrees to the terms and conditions stated in this prospectus, including granting permission to reproduce artists’ work for publicity purposes.

·       To submit your electronic application, please go directly to: and look for PSSW's 41st National Juried Exhibition (if there already, click Enter This Show).




·       Images should be no less than 800 pixels and no more than 1920 pixels on the longest dimension @72 dpi.  The file format may be JPG.

·       Images must not show mat or frame and must be an accurate representation of the artwork.

·       Specific details on how to prepare your image can be found at:  Click on the "Image Help" tab.



·       Sale prices marked on entries may not be changed. 

·       Remember to consider these charges when setting price: 1) cost of postage when shipping, 2) shipping agent fee (if shipping) and 3) commission on sales price to gallery. 

·       Sales of exhibited artwork is subject to a 30% commission at the listed price payable to the Grapevine Convention & Visitor’s Bureau.

·       Artwork marked Not for Sale (NSF) will be accepted.




·       This show will hang in a gallery.

·       Framed work must not exceed 48 inches in height or width.

·       Artwork must be framed under glass or acrylic. 



·       Paintings must be secured in a frame and wired for hanging with D-rings.  This is necessary as the paintings will attach to the gallery hanging system through 2 D-rings spaced appropriately on the back of your framed artwork. 

·       D-rings look like the capitalized letter D. 

·       No sawtooth hangers, clip frames or eyehooks will be accepted. 

·       Artwork without proper hardware will result in either not hanging in the show or subject to a hardware swap-out fee payable to PSSW.

·       Use simple, tasteful museum quality frames, no metal or overly ornate frames.

·       If mats are used, choose white or off-white, without mat decoration.

·       Place a label on the back of the painting with the artist’s name, title of painting and contact information including phone number.

·       No painting may be removed before the end of the exhibition.

·       Buyers must deliver and pick up the paintings at designated times after the show take-down or arrange and pay for a shipping agent.




·       Grapevine Convention & Visitors Bureau, 636 S. Main St., Grapevine, TX  76051

·       Hand delivered entries will be accepted Thursday, September 29, 2022, from 10 a.m. to Noon CT.  

·       Artwork must be picked up Tuesday, November 1, 2022, between 10 a.m. and Noon CT.




·       Our gallery does not accept direct shipments of artwork. 

·       Artists unable to deliver artwork in person, will need to arrange delivery through our designated shipping agent:

Navis Pack and Ship

               11009 Shady Trail, Dallas, TX   75229-5603

               972-870-1212 (M-F)


·       The shipping agent will arrange for the artwork to get to the gallery on the appropriate date for a fee of $75 per painting.

·       Include a return shipping label (FedEx or UPS) in your shipped package.

·       Plan for your artwork to arrive to Navis Pack and Ship between September 16 and September 26, 2022. 


·       Shipped entries must be prepaid with UPS or FedEx in reusable crates or containers.  

·       Examples of reusable artwork containers are Airfloat StrongBoxTM and ULINE Deluxe Artwork Shipper.

·       Both FedEx and UPS Ground recommend a minimum of 3-inch padding around paintings to ensure safe delivery. 

·       Include your name and address on the inside and outside of your box in case the shipping label is lost. 

·       Artists will be responsible for replacing broken glass and/or frame damage prior to exhibiting in the gallery.    

·       A form for the shipping agent information will be provided to artists upon show acceptance notification (within the acceptance letter). 

·       Shipped entries will be packaged and returned after the show, no later than November 30, 2022.



Artwork will be handled with all possible care in the handling, transportation, installation of accepted paintings; however, neither The Pastel Society of the Southwest, the Grapevine Convention & Visitors Bureau, Navis Pack & Ship, Hang Right Decor or any member of PSSW will be responsible for any loss or damage. 

Glass is used at the artist's risk.  Clear tape affixed to glass to prevent breakage during shipment can also cause damage to the frame and glass if applied incorrectly.  Artists will be responsible for replacing broken glass and frame damage prior to exhibiting in the gallery. 

PSSW recommends that artists carry their own insurance for their artwork. 



Show Chair, Wendy Koehrsen,    972.742.2672,

PSSW President, Sherry Barber,  469.585.8750,

Workshop Chair, Vicki Guess,      817.917.3249,



March                                Call for entries


August 1 (Mon)                  Entry deadline,


August 15                          Notification of acceptance.  You can also check your portfolio at OnlineJuriedShows.


September 16-26               Out of town deliveries due to shipping agent:  Navis Pack and Ship


September 29 (Thurs)        Hand delivered and shipped entries will be accepted at the Grapevine Convention & Visitors Bureau, 636 S. Main St., Grapevine, TX  76051 between 10 a.m. – Noon CT.


October 2 (Sun)                 Pastel demonstration followed by awards ceremony.

October 3 (Mon)                Exhibition opens at the Tower Gallery within the Grapevine Convention & Visitors Bureau.  The Gallery faces Main Street and is open 8 am-5 pm CT Monday – Friday to the public unless reserved for special events.

October 3-5                       Pastel Workshop - contact our workshop chair for more information.


 October 26                        Exhibition closes


November 1 (Tues)            Pick-up of all entries at the Grapevine Convention & Visitors Bureau, 636 S. Main St., Grapevine, TX  76051 between 10 a.m. to Noon CT.    


November 30                     Shipped entries to our designated shipping agent will be returned by this date


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